AI Recruiter automating candidate screening for a pharma company

Pharmacuticals Manufacturing DevelopmentUkraine

Company

NDA

Industry

Pharmaceuticals Manufacturing

Country of the Company

Ukraine

Type of Service

Development

The opportunity

  • One of Ukraine’s largest pharmaceutical manufacturers, manages nearly 100 open vacancies and 1,000 active candidates across Ukraine and Central Asia, generating up to 3,000 screening calls.
  • The existing scripted voice bot struggled with unexpected answers, completing only 75% of conversations without human intervention. Recruiters had to manually verify results, while rigid scripts contributed to candidate drop-offs.
  • The client needed an AI-powered recruiter capable of conducting natural conversations, assessing candidates against vacancy requirements, and automatically passing qualified applicants to HR.

Our approach

  • We replaced the scripted bot with an LLM-powered AI Recruiter capable of conducting natural, adaptive screening interviews in Ukrainian, Russian, Kazakh, and Uzbek.
  • Using an LLM reasoning layer and RAG knowledge base, the agent asks relevant follow-up questions, evaluates responses against role-specific criteria, and maintains a structured screening process.
  • We integrated the solution with CleverStaff ATS, automatically delivering call recordings, transcripts, candidate statuses, and AI assessments within 2 minutes after each interview.
  • A dedicated admin panel allows HR teams to independently manage vacancies, screening prompts, and voice settings without developer involvement.

Value created

  • Increased autonomous screening completion from 75% to 92%+, with 85%+ accuracy in matching candidates to vacancy requirements.
  • Reduced time to first candidate contact from 2 days to under 1 hour, with 24/7 availability and capacity to screen 10 candidates simultaneously.
  • Saved 35+ recruiter hours per week, with screening costs of approximately $1 per candidate.
  • Enabled natural, responsive conversations with under 3-second response times and automatic delivery of results to CleverStaff within 2 minutes.
  • Supported expansion into new regions in less than 1 day, without additional development.

Technologies Used

Azure OpenAI gpt-luna-6.1

Multi-agent orchestrator

RAG knowledge base with a vector database

Azure AI Speech

Google Sheets API

CleverStaff ATS API

Python backend

IP telephony for Ukraine and international calls

Microsoft Azure hosting with HTTPS

Company

NDA

Industry

Pharmaceuticals Manufacturing

Country of the Company

Ukraine

Type of Service

Development

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